Overview
Looking for a competent and enthusiastic candidate to provide high-level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
Key Responsibilities
To act as a first point of contact dealing with correspondence and phone calls
To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the Chief Executive.
To provide support for meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes, and following up on action points.
To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on action points.
To plan and manage key organizational events such as; Staff and Volunteer conferences, Strategy days, Staff briefings, and others as required.
Must be willing to learn about 80/20, systemization, checklists, procedures, etc,
Must be proficient to MS Office (Word, Excel & Powerpoint),
Other Duties:
Develop skills and undertake responsibilities as appropriate which will fulfill the purpose of the role and support the success of the organization.
Ensure that work is carried out in a proper manner by following the instructions.
Participate and contribute to organizational/team meetings as required.
Provide reports for senior management as required.
Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfill their role.
Carry out all the duties with complete discretion and high regard for confidentiality.
Any other duties relevant to the needs of the organization and as directed.
Office Hours: 6:00 PM – 3:00 AM (Pakistan Standard Time)
Job Type: Full-time
Application Question(s):
- Flexible to do night shifts (6:00 PM – 3:00 AM)?
- Reason to switch your current employer?
- Tell us about yourself?
- Current & Expected Salary?
- How early you could join us?
