Hogarth Worldwide is the world's leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world's most famous brands.
Diversity & Inclusion
Hogarth is an equal-opportunity employer. That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves. We strive to recruit people from diverse backgrounds and support them to achieve long-term success. This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging.
We welcome applications from everyone, regardless of race, ethnicity, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation, or physical or mental disability. As part of our commitment to making our hiring processes as equitable as possible, we are currently rolling out a policy which ensures that hiring managers review CVs only after they have been processed through an automated anonymisation system. This aims to ensure that all candidates are considered for interview based solely on their experience and what they can bring to the role. The solution, provided by MeVitae, scans and redacts CVs to reduce potential reviewer bias.
Please contact careers@hogarth.com if you need the job advert or form in another format.
The Role:
The Operations Coordinator is responsible for supporting different internal teams across Hogarth Istanbul team primarily with planning, coordination and administrative support. The role is critical to help the smooth running of project planning, resourcing and documentation, as well as managing logistics, invoicing and planning support.
The Operations Coordinator will work closely with the Operation Director, Group Account Director, Production Director and various teams across Production including a network of freelance talents.
The Localisation Coordinator needs to communicate and negotiate priorities and deadlines with internal and external teams to ensure expectations are well managed. Possessing strong problem-solving skills and a keen eye for detail are critical factors for success in the role.
Key Responsibilities:
- Coordinate resource availability, briefs and communications
- Execute, track and manage bookings & logistics for 80+ people
- Ensure a thorough understanding of the various teams' ways of working
- Team comms/updates
- Upkeep of trackers
- Communicating policies
- Consolidating and validating expenses claims
- Data inputting into various trackers and resource management documents
- Creation and input of team planning documents on cloud-based platform
- Support ad-hoc administrative requests from the teams
- Ensure invoice/payment queries are resolved & escalated where needed
- Liaise with freelancer network for billing details, documentation and NDAs
- Assist with freelance booking resource, raising IT tickets and instructions
- Organising logistics for IT equipment
- Manage and follow-up missing timesheets on a weekly basis
- Manage freelance queries & support
- Coordinate training & new starters inductions
- Arrange team meetings and events
- Flag any potential team issues to the line manager and be actively involved in finding a solution
Requirements:
- A minimum of 1 year Project Management/Operations background in a fast-paced environment
- Proven project management skills
- Self-driven, highly organized and have an eye for detail
- Resilience and ability to work under pressure
- Proficient with technology and tools
- Ability to work effectively and collaboratively in high-pressure situations and tight time frames
- A hands-on, can-do approach to solving problems
- Fluent written and spoken English
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Data
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