Administrative Assistant [Canada]

 

CGI is currently seeking an Administrative Assistant to provide high level administrative support for one or more of our Vice-Presidents. If you are looking for a growth opportunity that will effectively utilize your talents and allow you to contribute to a premier organization, we invite you to apply on-line.

The ideal candidate for this position will have a high level of energy, decorum and discretion that is second to none. You possess the "6th sense" that allows you to be 2 steps ahead at all times. You will have experience in a fast-paced professional consulting environment supporting senior leadership and have a good understanding of both technical and business vocabulary. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Specific Accountabilities of the Role:

• Organize and proactively arrange and prioritize VP schedule to align priorities and adjust when required
• Manage calendar, scheduling, set up meetings, accept/decline on VP’s behalf: regularly scan calendar for conflicts and resolve, change/amend schedules when necessary
• Partner with the senior management team on projects, tasks and initiatives as required
• Manage routine correspondence
• Collaborate with other team members to coordinate important meetings and events
• Track and assist VP with action items through to completion
• Reconcile expenses against credit card statements
• Manage time reporting
• Review direct reports expenses for discrepancies and obtains SVP approval
• Book airlines, hotels, etc. for business travel
• Minute taking and tracking of action items for key operations and senior management meetings
• Act as point of contact between VP and CGI professionals/clients
• Set up and manage electronic filing system for audit purposes
• Handle external requests with tremendous tact and diplomacy
• Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities
• Participate in special project assignments on an as-required basis

Specific Qualifications for the role:

• Minimum 5 years senior executive-level administrative support experience in a large professional organization
• Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.
• Extremely pro-active, with an energetic and professional demeanor and high sense of urgency
• Proven achiever and polished professional
• Resourceful, with the ability to prioritize, multi-task and meet deadlines with minimal supervision
• High level of professionalism, customer service, energy, speed and accuracy
• Independent judgment, absolute discretion and diplomacy
• Confidential, dedicated and punctual

Skills that would be required for the role:

• Excellent communication skills (verbal and written)
• Advanced planning and organization skills
• Professional corporate image combined with strong interpersonal skills

Technical Skills required for the role:

• Advanced MS Word
• Advanced MS PowerPoint
• Advanced MS Excel
• Calendar Management
• Meeting and Event Planning / Management
• Presentation Preparation / Co-ordination
• LI-MK1

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.
Your future duties and responsibilities

Required qualifications to be successful in this role

 

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